DOT Driver Qualification File Management

49 CFR 391 is the Federal Motor Carrier Safety Administration (FMCSA) regulations for Driver Qualification.  Any driver who operates a vehicle with a GVWR/GCWR of 10,001 pounds or more, transports at least 8 passengers including the driver, or who transports hazardous materials that require placarding is required to have a file containing their qualification documents.  

A Driver Qualification File contains specific records and documentation that demonstrates the employee is safe enough, healthy enough and qualified to operate a CMV. 

This includes owner-operators as they are considered employers AND employees.

Our Driver Qualification file will include the following forms:

• Employment Application 
• Previous employers requests 
• Medical Examiner’s Certificate 
• Drivers Road Test and Certificate 
• Motor Vehicle Records Report (MVR)
• Annual Driving Records Review
• Annual Drivers Certification of Violations

Managing your fleets files can be time consuming and confusing. With a short interview with each of your drivers we could have your completed files uploaded to your online audit portal or mailed to you directly. 

In addition, we will manage and maintain these files annually (Regulation 49 CFR 391).  

Let us help you hire the safest drivers and avoid fines for non-compliance. We are here to be your guide, if you have more questions, contact us today at (877) 647-4582.