State Specific Permits

KYU is a tax license issued for all carriers traveling on Kentucky roadways with a combined license weight greater than 59,999 pounds. You can also purchase a one-time temporary KYU permit per truck if you are not making regular trips through the state of Kentucky.

Required Quarterly Filing Dates:

Quarter 1 Time Period Covering: January 1st – March 31st Filings Due By: April 30th

Quarter 2 Time Period Covering: April 1st – June 30th Filings Due By: July 31st

Quarter 3 Time Period Covering: July 1st – September 30th Filings Due By: October 31st

Quarter 4 Time Period Covering: October 1st – December 31st Filings Due By: January 31st

NMWD is required if you have a declared gross weight or gross vehicle weight over 26,000 pounds and are using highways in New Mexico.

This tax is based on vehicle weight and miles traveled on New Mexico roads. Companies must register and apply each year for a New Mexico Weight Distance Tax Electronic Permit for each vehicle.

-> A vehicle titled in New Mexico that is subject to the weight-distance tax and traveling intrastate is issued a weight-distance plate.

-> A vehicle titled in New Mexico that is subject to the weight-distance tax and traveling interstate is issued an IRP plate.

Those subject to the weight-distance tax (WDT) must file a New Mexico weight-distance tax return on a quarterly basis, and pay the tax due to the MVD.

Required Quarterly Filing Dates:

Quarter 1 Time Period Covering: January 1st – March 31st Filings Due By: April 30th

Quarter 2 Time Period Covering: April 1st – June 30th Filings Due By: July 31st

Quarter 3 Time Period Covering: July 1st – September 30th Filings Due By: October 31st

Quarter 4 Time Period Covering: October 1st – December 31st Filings Due By: January 31st

ORWM is required to drive on Oregon public roads if you are looking to operate within Oregon with a GVWR over 26,000. You can choose to file Monthly or Quarterly.  

Quarterly Filing Dates:

Quarter 1 Time Period Covering: January 1st – March 31st Filings Due By: April 30th

Quarter 2 Time Period Covering: April 1st – June 30th Filings Due By: July 31st

Quarter 3 Time Period Covering: July 1st – September 30th Filings Due By: October 31st

Quarter 4 Time Period Covering: October 1st – December 31st Filings Due By: January 31st

CT HUF is required if you are operating a motor vehicle with a gross weight of 26,000 lbs or more within Connecticut. The filings are due monthly instead of quarterly and are due by the end of the following month. 

NY HUT is required if you are operating within New York State with a GVWR over 18,000 pounds. You must file quarterly unless you receive a notice from New York stating that they have switched you to an Annual Filer.

The New York Highway Use Tax is only specific to the state of New York. IFTA and IRP  are separate tax permits and must be obtained, filed, and paid separately. 

Required Quarterly Filing Dates:

Quarter 1 Time Period Covering: January 1st – March 31st Filings Due By: April 30th

Quarter 2 Time Period Covering: April 1st – June 30th Filings Due By: July 31st

Quarter 3 Time Period Covering: July 1st – September 30th Filings Due By: October 31st

Quarter 4 Time Period Covering: October 1st – December 31st Filings Due By: January 31st

Automotive Fuel Carrier registration is for trucks, trailers, semi-trailers, and all attached devices with a gross weight over 18,000 pounds that transport automotive fuel on public roadways in the state of New York. 

You will either need to get the NYHUT OR the AFC permit. You will not need to get both. 

The AFC permit only accounts for fuel carriers. If your cargo consists of other materials you may need to apply for the NYHUT and another permit that covers your cargo 

CA Number Filing

California requires that all commercial motor vehicles with a GVW of over 10,000 pounds obtain a California Motor Vehicle Permit Number and display the number (known as a CA number) in permanent lettering on the vehicle. You must have a CA number in order to obtain a CA Motor Carrier Permit. 

CA Motor Carrier Permit

Drivers who transport property, operate large commercial vehicles, transport hazardous materials, or operate vehicles requiring a commercial driver's license need a motor carrier permit (MCP) as evidence they have registered their California Carrier Identification number (CA#) with DMV.

The following types of drivers and/or vehicle operation require an MCP:

• Any person or business entity that is paid to transport property in their motor vehicle regardless of vehicle size, type, or weight.
• Entities that transport property for compensation are deemed a ‘for-hire’ motor carrier.
• If you are a courier service and your vehicle is a motorcycle, you are required to have an MCP.
•  Generally, any person or business entity operating a commercial vehicle with a Gross Vehicle Weight Rating (GVWR) of 10,001 pounds or more.
• This includes commercial and private use.
• Entities operating vehicles hauling personal goods or property are deemed a ‘private’ motor carrier.
• Operators of any vehicle or a combination of vehicles transporting hazardous materials.
• Operators of a combination of a motor truck and trailer, semitrailers, pole or pipe dollies, auxiliary dollies, and logging dollies, that exceed 40 ft in length when coupled together.
• Operators of any motor vehicle or combination of motor vehicle and trailer for which the operation requires a commercial driver’s license.
• Operators pulling camp trailers, utility trailers, and trailer coaches do not need an MCP.

What are the liability insurance requirements to obtain a permit?

Levels of liability insurance vary from $300,000 to $5,000,000 combined single-limit coverage depending on the type of vehicles and the property transported. Proof of insurance must be submitted on one of the following forms (CVC34631, CCR 220.06):

• Certificate of Insurance (DMV 65 MCP)
• Surety Bond (DMV 55 MCP)
• Certificate of Self-Insurance (DMV 131 MCP)

The CA Number and Permit is only specific to the state of California. IFTA and IRP  are separate tax permits and must be obtained, filed, and paid separately. 

 Motor carriers operating INTRAstate commercial motor vehicles on a road or highway in Texas must register their operations with the Texas Department of Motor Vehicles Motor Carrier Division.

You must register as a motor carrier when you:

• Operate a commercial motor vehicle (or a combination of vehicles) with a gross weight, registered weight or gross-weight rating exceeding 26,000 pounds
• Transport hazardous materials in a quantity that requires placarding
• Operate a farm vehicle with a gross weight, registered weight or gross weight rating of 48,000 pounds or more
• Operate a vehicle designed to transport more than 15 passengers, including the driver
• Operate a commercial school bus
• Transport household goods for compensation, regardless of vehicle weight

Motor carrier registration (TxDMV Number) is available for seven calendar days, 90 days, one year or two years. A motor carrier certificate of registration is non-transferable between carriers registered as a sole proprietor.

Texas requires all INTRAstate motor carriers to register with the department and file evidence of insurance or financial responsibility. Additionally, All Motor Carriers registered with TxDMV must certify that they are in compliance with the USDOT FMCSA drug-testing requirements.

Motor Carriers must provide the name of the drug-testing consortium/drug-testing facility that is being used to conduct the drug testing.

The TRX DOT is only specific to the state of Texas. IFTA and IRP  are separate tax permits and must be obtained, filed, and paid separately.